Using Outlook with Word, Excel & PowerPoint

FAQs

  1. How do you use email merge with Word?
  2. When I select File > Share> Email As Attachment from Word, Excel or PowerPoing, Apple Mail opens even though I have set Outlook as default.
  3. Can I compose a message using Word then send with Outlook for Mac?
  4. How do I insert clip art into a mail message without first putting it into a Word document and then dragging it to the message?
  5. All the Excel attachments I download from Outlook 2011 are downloaded as read- only. Is there a way to dl them as editable files?

1) How do you use email merge with Word?

In Word you can’t merge to email unless you first make Outlook the default email client. You do that in Outlook > Preferences >  General where you click the Make Default button.

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2)  When I select File > Share> Email As Attachment from Word, Excel or PowerPoint, Apple Mail opens even though I have set Outlook as default.

Sounds like a corrupt preference files. Try deleting these files in your User’s Library/Preferences folder:

  • com.apple.LaunchServices.plist
  • com.microsoft.Outlook.plist

Under the Apple in the Menu bar select Log out. Login. Set Outlook as Default in Outlook > Preferences >  General where you click the Make Default button.  Now test to see if you can send via Outlook.

Tip: Running Repair Permissions using Disk Utility in Applications/Utilities can be helpful in cases where preferences are not sticking.

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3) Can I compose a message using Word then send with Outlook for Mac?

If the formatting features in Outlook are still insufficient for your needs, you can compose the e-mail message in Word and then either transfer the document to Outlook via File>Share>E-mail (as HTML), or you can simply copy the text and paste it into a New Message window in Outlook; you should find that the entire formatting remains preserved, even if you copy tables or other graphical elements.

Be sure you first make Outlook the default email client. You do that in Outlook > Preferences >  General where you click the Make Default button.

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4)  How do I insert clip art into a mail message without first putting it into a Word document and then dragging it to the message?

Outlook isn’t designed to directly access the Clipart Gallery.

In the new message window’s Message tab click the Picture button then select ‘Picture from file’ & navigate to whatever clipart collection you want to select from, just as you would any other picture.

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5)  All the Excel attachments I download from outlook 2011 are downloaded as read- only. Is there a way to dl them as editable files?

This is a safety measure. “Read-only” does not PREVENT you editing, it merely prevents you from re-saving the result as the original file in the email database.

If you want to edit, right-click attachment and SAVE it out side Outlook. Now you can edit and save your changes.

Note: there is another issue with read only files received from Windows, see this thread for fix.

Read Only files in Mac excel 2011 from windows excel 2007

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