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Using Applescripts

Using scripts in Outlook and Entourage.

You don’t have to write scripts to use AppleScripts.

In the Menu Bar for Outlook & Entourage, you will see the script icon. Pull down on the Script icon and you will see the default scripts that have been installed. These scripts are found in the Outlook Script Menu Items & Entourage Script Menu Items folders located in the Documents/Microsoft User Data Folder.

By default, this menu includes several scripts that you can use to create a task, note, or other type of item from a message that you select. To run a script from the script menu, select the script.

You can add scripts. Just drop a script into the Script Menu Items folder within the Microsoft User Data folder. You can also add up to sixteen sub-folders inside of the  Script Menu Items folder, if you use a lot of scripts and want to organize them. Additional scripts can be found at the here. **currently these sites are not available.

Scripts are often posted on lists. You can copy these into the Apple Script Editor (or other script editors like Smile, which is free, or Script Debugger, which is not). Save them as compiled scripts. . Then move or copy the compiled script file to the Script Menu Items folder in your Documents/Microsoft User Data folder.

Note: You can add menu items only for compiled scripts. Script applications will not show up in the menu.

Using AppleScripts in Outlook

Some very simple scripts may run without modification, but the entire scripting engine in Outlook has been re-written from the ground up and quite a bit of functionally has changed. There are some (welcome) additions, but there are also some omissions.

Some scripts will automatically change Tell application “Microsoft Entourage”‘ to Tell application “Microsoft Outlook” automatically. If not, you will need to make the change manually.

If you have a script that is not working in Outlook, open it in Script Editor and change this line to show “Microsoft Outlook”. If that still doesn’t work, the script will need to be modified to overcome the changes.

Scripting in Outlook is different than and not expected to be fully compatible with Entourage.  You’ll need to learn new ways to accomplish the same tasks.  We have setup a mailing list for scripters that need help updating scripts for Outlook. This is a technical list explicit for help with scripting. If you would like to report a broken script, you can leave a comment below. Subscribe to Script Outlook mailing list.

Note: there is a separate folder in the Microsoft User Data folder for Outlook scripts Move your script from the Entourage Script Menu Items folder to the Outlook Script Menu Items folder.

Assigning shortcuts to scripts has not been changed. The articles below for Entourage will still be applicable in Outlook.

Share Scripts:

To submit a script so others can download, please contact us.

Script Authors:

Need help updating your scripts for Outlook? Join the ScriptOutlook mailing list. This is a technical discussion list.

Articles published in this blog that use AppleScripts with Entourage:

  1. Using AppleScripts with Entourage-part 1
  2. Favorite Scripts to use with Entourage– part 2
  3. Assign a category with a keyboard shortcut-part 3
  4. Create a TinyURL-no more broken links-part 4
  5. Insert text automatically into a message-part 1
  6. FireFox ‘Insert URLs’ script updated
  7. Confused over Microsoft Update Version numbers?
  8. Cleaning up duplicated events
  9. Insert URLs into a message
  10. More Details on AppleScripting Entourage
  11. MacTech Magazine features ‘Introduction to AppleScripting Microsoft Entourage’
  12. Exchange Server setup script updated
  13. Updated Exchange setup script supports Entourage 2008
  14. Trim attachments
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