Export Options

FAQs

  1. Does Outlook for Mac export .pst files?
  2. Does Outlook for Mac export .mbox files?
  3. What files can be exported in Outlook for Mac?
  4. How do I export a group so I can import into Excel?
  5. How do I get my data out of Outlook so I can move to another email client?
  6. How do I export my data out of Outlook to archive in a new Identity?

1)  Does Outlook for Mac export .pst files?

Not at this time.  Outlook for Mac can only import Unicode-based .pst files which are the standard format for Personal Folders files for Outlook (for Windows) 2003 and later versions.

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2) Does Outlook for Mac export .mbox files?

Not at this time.

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3)  What files can be exported in Outlook for Mac ?

To Export, select File > Export

Export contacts only. This is very useful to recover from a failed sync and you do not want to export all your data. I suggest that export contacts and calendar events as individual files as a safety backup for your data.

Export by category:

You can select to delete after exporting. This is useful if you are trying to clear corruption in one item like contacts or events. For backup purposes, select to keep after exporting.

If your data is damaged you might see this error at the end, or you could see one or more items didn’t export.

4)  How do I export a group so I can import into Excel?

Export a group as a tab delimited file:

Exporting Outlook contacts as a tab delimited file gets all contacts. If you want to export a specific group, use this workaround:

  1. Assign each group member a category.
    1. I suggest the name of the group.
    2. Adding a prefix like Group will help sort your categories for groups.
    3. Example: Group: Book Club
  2. Select the category for that group and export that category only as .olm file.
  3. Create a new Identity in Outlook and import the .olm file.
  4. NOW you can export your group as a tab-delimited file.
  5. You can select to save as .csv filein Excel if needed.
    1. Often Outlook users need to create a CSV file for downloading or uploading their contacts for web mail like Gmail and Yahoo, or for using on a PC.

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5) How do I get my data out of Outlook so I can move to another email client?

File > Export as .olm file is only useful if you are working with Outlook for Mac. If you need to export your data so you can revert back to Entourage or move to Apple Mail or another email client, you have limited options at this time.

  • Messages:
    • Drag emails to the Desktop as .eml files
    • Drag folders to desktop as .mbox file. Each subfolder must be dragged as well. (Requires 14.1.0 SP1)
    • Use an IMAP or Exchange account to transfer emails.
  • Events:
    • Drag Calendar events to the Desktop as .ics files.
    • Sync to Apple iCal
  • Contacts:
    • Export contacts as tab delimited file and/or .csv. more info
    • Sync to the Apple Address Book. You can then sync to other sources from the Apple Address Book.
    • Drag Contacts to the Desktop as .vcf files.
  • Notes:
    • Drag Notes to the Desktop as .html files.
  • Tasks:
    • Sync to Apple iCal
    • Drag Tasks to the Desktop as .ics files
  • Use third party applications. One option they offer is creating .mbox files for data. If you have a lot of folders this will save a lot of manual work.

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6) How do I export my data out of Outlook to archive in a new Identity?

You will need to export your data as .olm file to import into the new archive Identity. File > Export

Select to delete after exporting.

Create a new Identity.

How to create a new Identity or switch to a new Identity in Outlook 2011

Import the .olm file you created into the new Identity.

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