Differences between Outlook for Mac and Outlook for Windows

  1. Is Outlook for Mac a clone of Outlook for Windows?
  2. Will Outlook for Mac be able to use the available Plugins you can get for Outlook?
  3. Will I be able to manage numbering sequences as I like – with spacing between points and grabbing previous number sequences or changing numbering types like from 1,2,3 to a,b,c?
  4. Will I be able to highlight certain texts?
  5. Will I be able to bring up the ruler and manage tabs correctly so things align up properly?
  6. Will I be able to create font sizes outside the predetermined options (ie font sizes 4, 6, 7 or 7.5)?
  7. Does Outlook for Mac import and export .pst files?
  8. Are there any differences in what syncs with Outlook for Mac vs Outlook for Win?
  9. Does Outlook for Mac let me request read receipts to know my messages have been read?
  10. How do you add grid lines to the separate email messages like in Outlook for Windows.
  11. I can’t find ‘New Contact from Same Company’ when adding new contact to the Address Book
  12. Can I make the layout in Outlook for Mac the same as the ‘classic view’ in outlook for Windows? I’d like to see tasks and calendar on the right and folder list on the left.
  13. In Outlook for Windows, you could drag emails directly into your calendar, which would open a new appt. window with all the elements of the email. Can this be done with the Mac version?
  14. Show Tasks in Calendar
  15. How do I view calendar’s side by side?

Features not included:

  • Quick parts
  • ‘Delay Delivery’ in the Options tab
  • Save replies in the folder with the original email
  • Move an email from my Inbox to my calendar
  • Add a note or comments to messages
  • Paintbrush
  • Direct booking
  • Does not automatically support a way to replace a signature with another signature
  • Contact photos created in Outlook for Mac are not displayed after you synchronize Outlook for Mac with Outlook for Windows.
  • Customize the ribbon
  • Outlook Today view in Windows
  • Outlook SMTP Connection Timeout settings
  • Assign a task to a contact
  • BCM functionality
  • Format Painter is not currently available in Outlook 2011

(1) Is Outlook for Mac a clone of Outlook for Windows?

No! Many features of Outlook for Windows have been added but the feature set is not exactly alike.

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2)  Will Outlook for Mac be able to use the available Plugins you can get for Outlook?

Sorry. Outlook for Mac does not run plugins at this time. If this is a feature that you consider useful, be sure to let Microsoft know by sending them feedback (via the Send Feedback about Outlook command in Outlook’s Help menu)

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3) Will I be able to manage numbering sequences as I like – with spacing between points and grabbing previous number sequences or changing numbering types like from 1,2,3 to a,b,c?

No, this feature has not available in Outlook for Mac at this time.

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4) Will I be able to highlight certain texts?

Yes. it’s possible to type text, select it and then “highlight” it so that it appears as if a yellow (or any color) highlighter marker was passed over it.

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5) Will I be able to bring up the ruler and manage tabs correctly so things align up properly?

This feature is not available at this time. If this is a feature that you consider useful, be sure to let Microsoft know by sending them feedback (via the Send Feedback about Outlook command in Outlook’s Help menu)

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6) Will I be able to create font sizes outside the predetermined options (ie font sizes 4, 6, 7 or 7.5)?

This feature is not available at this time. If this is a feature that you consider useful, be sure to let Microsoft know by sending them feedback (via the Send Feedback about Outlook command in Outlook’s Help menu)

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7) Does Outlook for Mac import .pst files?

Import as .pst

Yes, Outlook for Mac will import .pst files. More info

If items are not contained within folders in the PST file they do not import.

Outlook for Mac can only import Unicode-based .pst files which are the standard format for Personal Folders files for Outlook (for Windows) 2003 and later versions.

ANSI-formatted .pst files, also known as Outlook 97-2002 Personal Folders Files, were the standard personal folder format for saving data in Outlook for Windows in versions 97-2002. This file format can’t be imported into Outlook for Mac.

If you have the older version of ANSI-formatted .pst file, there is no automated procedure to convert that file to the newer file format. However, you can create a new Outlook Data File (.pst) in Microsoft Outlook for Windows 2003 or later, and then import items from the older file into the new file. You can then import the new .pst file into Outlook for Mac.

For more information about how to create .pst files and importing items, see Help for your version of Outlook for Windows.

Export as.pst

Does Outlook for Mac export .pst files?

Not at this time.

If this is a feature that you consider useful, be sure to let Microsoft know by sending them feedback (via the Send Feedback command in Outlook’s Help menu) or use this form.

http://www.microsoft.com/mac/product-feedback

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8)  Are there any differences in what syncs with Outlook for Mac vs Outlook for Win?

Yes!

  • Contacts’ e-mail addresses
    • In Outlook for Mac, you can store up to 13 e-mail addresses in a single contact. In Outlook for Windows, you can store up to three e-mail addresses. When contacts are synchronized, Outlook for Mac synchronizes the default e-mail address with the E-mail field in Outlook for Windows. The next two addresses listed in the Outlook for Mac contact are synchronized with the E-mail 2 and E-mail 3 fields in Outlook for Windows.
  • Contacts’ mailing addresses
    • Some fields, such as Middle Name, are available in Outlook for Mac but not in Outlook for Windows. As a result, if you enter information in the Middle Name field, you will not be able to see that information in Outlook for Windows. Similarly, Outlook for Windows provides fields for contacts that are not in Outlook for Mac.
    • To work around this issue, you can enter information in the Notes tab in Outlook for Mac, and that information is displayed in the Notes box in Outlook for Windows.
  • Categories
    • Renaming a category might result in extraneous categories in other Exchange clients, such as Outlook for Windows and Outlook Web App. To resolve this issue, delete unwanted categories.
    • Colors might not save between Mac and Windows.

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9) Does Outlook for Mac let me request read receipts to know my messages have been read?

Outlook for Mac does not support read receipts nor does it support delivery receipts. Unlike Entourage, it also does not allow the user to edit an account’s headers to manually add them.

If receipts are being blocked, it’s a server setting. More info  http://support.microsoft.com/kb/324636

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10) How do you add grid lines to the separate email messages like in Outlook for Windows.

Outlook for Mac does not include a “stationery” function. If you want grid lines then you will need to create them in a graphics application and add them to your outgoing messages as background images.

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11) I can’t find ‘New Contact from Same Company’ when adding new contact to the Address Book.

This is not an option in Outlook Mac at this time.

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12 )Can I make the layout in Outlook for Mac the same as the ‘classic view’ in Outlook for Windows? I’d like to see tasks and calendar on the right and folder list on the left.

Sorry, you can’t change the layout to looks like “classic view’ in Outlook for Windows at this time.

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13 )In Outlook for Windows, you could drag emails directly into your calendar, which would open a new appt. window with all the elements of the email. Can this be done with the Mac version?

Sorry this is not available in Office for Mac.

14 )I’d like to have my Tasks show in my calendar – actually, I’d prefer to be able to drag and drop them into specific spots in my calendar. Is this possible in the Mac version?

You can’t have your tasks show up in your calendar but you can launch My Day which is an application on your desktop that shows your Outlook calendar and tasks together even if you do not have Outlook open. You can find out about My Day in this topic: http://mac2.microsoft.com/help/office/14/en-us/outlook/item/8a9689f2-ebf0-40a1-a6e2-b5b51a0db946

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15) How do I view calendar’s side by side?

Outlook for Mac does not display calendar’s side by side like Windows Outlook does. What it does do is show you all calendar events together for the calendars you have selected.

To do this:

In the left pane, click Calendar in the Outlook view switcher and then under the mini calendar, select the Calendar check box for the calendars you want to view together. The meetings and appointment for all calendars will show up in the main Calendar view.

If you want to view the calendars in different windows, select Command+Control and click the calendar that you want to view in another window and then click Open in New Window.

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