Differences between Outlook for Mac and Entourage

FAQs

  1. Does Outlook for Mac use a database like Entourage?
  2. Can I backup Outlook for Mac with Time Machine?
  3. Is the HTML editor in Outlook for Mac more robust than Entourage’s HTML capabilities?
  4. What happened to the Favorites bar we had in Entourage?
  5. I don’t like the new unified Inbox in Outlook for Mac, is there a way to go back to the way Entourage managed folders?
  6. How do I switch Identities in Outlook for Mac?
  7. Are Projects included in Outlook for Mac?
  8. How do I redirect and resend emails?
  9. Does Outlook for Mac support Exchange 2003?
  10. Can I use Entourage if I buy the H&S edition of Office for Mac 2011?
  11. Will my Entourage scripts work in Outlook for Mac?
  12. Can I make a signature with a graphic and hyperlinks?
  13. Server status column is missing in Outlook 2011. How do I select “remove from server”?
  14. What happened to Auto Text Cleanup?
  15. Can anyone explain why in Outlook Mac 2011 the fonts are all rendering smaller then the same font and size in Entourage?
  16. What happened to linking in Outlook? I can’t link an event to a note or contact?

1) Does Outlook for Mac use a database like Entourage did?

There is a database but it does not contain the messages and other items as Entourage did. Everything you wanted to know about the new Outlook database…..

Outlook, Outlook, how does your Database grow?

Database Basics

Don’t assume that this means no corrupt databases or loss of data. Backup is crucial for any data that is important.

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2) Can I backup Outlook for Mac with Time Machine?

Yes, Outlook for Mac can now be backed up with Time Machine.

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3) Is the HTML editor in Outlook for Mac more robust than Entourage’s HTML capabilities?

In one word: yes! Granted, that challenge was not difficult to beat, but Outlook is much more capable than Entourage in terms of HTML creation. You can now forward e-mails and have Outlook maintain the complex layout of the original e-mail. Gone are the days when replying to or forwarding a message would result in an e-mail that did not resemble the original message at all. You can still forward e-mail messages as attachments, if you want to (via Message>Forward Special>As Attachment), but the need for that function is not as pronounced anymore. Furthermore, when typing a new mail message in Outlook, you have more formatting choices, such as precise font size settings and highlighted text. A long-standing feature request has also been implemented: you can now insert masked hyperlinks into your e-mail messages.

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4) What happened to the Favorites bar we had in Entourage?

The Favorites Bar, introduced in Entourage 2008, is no longer present in Outlook 2011. If this is a feature that you consider useful, be sure to let Microsoft know by sending them feedback (via the Send Feedback about Outlook command in Outlook’s Help menu)

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5) I don’t like the new unified Inbox in Outlook for Mac, is there a way to go back to the way Entourage managed folders?

While a consolidated inbox will make the lives of many people a lot easier, some might not want to have this feature, preferring to keep their various inboxes separate. Don’t worry: there’s an easy way to disable this new feature. Click on Outlook>Preferences, bring up the General section, and disable the checkbox that reads “Group similar folders, such as inboxes, from different accounts”. Your folder list should now look the way it did in Entourage.

See New features in Outlook-unified inbox

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6) How do I switch Identities in Outlook for Mac?

You cannot select switch identities in Outlook, as this Entourage feature is not included anymore. However, there is a way around this. Hold down the Option key when launching Outlook. This brings up the Database Utility. Select + “Create a new identity”, then “Set as Default”.

For years, Microsoft has been trying to convince people that identities are not that great a feature to begin with, largely for security reasons.

If several users want to use Outlook on the same machine, the recommended procedure is to create individual user accounts and to run instances of Outlook in each account. This method is much more secure than using separate identities, since your Outlook data is now protected more effectively inside the user account by Mac OS X itself.

Many people also used identities to create archives of older messages that they could then access rather effortlessly without clogging up their main user database. That functionality is still available in Outlook, but not as easily accessed.

You will need to export your data as .olm file to import into the new archive Identity. File > Export

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7) Are Projects included in Outlook for Mac?

Outlook doesn’t include Project Center. If you used the Project Center in Entourage and then import your Entourage information into Outlook, Project Center associations are converted to categories. For example, if you added items to a project that was titled “Research Paper” in Entourage, these items are assigned a category that is called “Research Paper” in Outlook.

Outlook for Mac contains the following features to help you organize projects:

  • Categories – You can assign messages, contacts, or any other Outlook items to one category or multiple categories at one time.
  • Rules – You can set up rules that automatically assign a specific category to certain messages. For example, rules can be set up to categorize messages from certain contacts, or categorize messages that contain certain words in the subject.
  • Follow-up flags and due dates -  You can flag contacts and messages for follow up, and add start dates, due dates, and reminders.
  • Smart Folders – You can create a virtual folder that contains any items that meet your search criteria, such as all the items from a category.

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8) How do I redirect and resend emails?

Both redirect and resend are missing in Outlook for Mac. If this is a feature that you consider useful, be sure to let Microsoft know by sending them feedback (via the Send Feedback about Outlook command in Outlook’s Help menu)

Note: Redirect is also not available for certain accounts in Entourage as well. It’s related to server settings for Exchange accounts that forbid that, but it should be there for IMAP.

[Get Script Resend on Barry’s Scripts page]

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9) Does Outlook for Mac support Exchange 2003?

No, Outlook for Mac does not support Exchange 2003. Like the EWS version of Entourage, it requires Exchange 2007 with SP1 RU4 or higher. If you are still on Exchange 2003, you can still use Entourage.

If your server is set to allow for IMAP you can access your emails in Outlook via IMAP, but you will not have access to calendar and contacts.

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10) Can I use Entourage instead of Outlook if I buy the H&S edition of Office for Mac 2011?

Yes, you can still use Entourage. See this Microsoft KB for details.

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11) Will my Entourage scripts work in Outlook for Mac?

In general, ‘No’. Some very simple scripts may run without modification, but the entire scripting engine in Outlook has been re-written from the ground up and quite a bit of functionally has changed. There are some (welcome) additions, but there are also some omissions. It is likely that 90% of all scripts will have to be modified to work with Outlook for Mac. It seems that the inevitable ‘Tell application “Microsoft Entourage”‘ that starts most scripts can usually figure out the switch to Outlook, but even this seems a little hit and miss. If you have a script that is not working in Outlook, open it in Script Editor and change this line to show “Microsoft Outlook”. If that still doesn’t work, the script will need to be modified to overcome the changes.

Note: there is a separate folder in the Microsoft User Data folder for Outlook scripts Move your scripts from the Entourage Script Menu Items folder to the Outlook Script Menu Items folder.

More info see Using Applescripts

Join the mailing list Script Outlook. Be sure to check the archives to see if your problem has been discussed. This is a technical list for scripters. All subscriptions must be confirmed before posting.

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12) Can I make a signature with a graphic and hyperlinks?

Yes. You can create signatures by clicking on Outlook>Preferences and bringing up the Signatures section. Keep in mind that the formatting choices offered in this window are very limited; use the options in the Format menu to format your text, or simply format your signature in Word and paste it into a new signature window. See Creating signatures in Outlook 2011 for additional help.

Note: users are reporting that when they used Word they got double spaces and some with double graphics. You can try in another HTML editor to see if you get better results.

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13) Server status column is missing in Outlook 2011. How do I select “remove from server”?

This option is not available in Outlook 2011.  If this is a feature that you consider useful, be sure to let Microsoft know by sending them feedback (via the Send Feedback command in Outlook’s Help menu) or use this link  http://www.microsoft.com/mac/product-feedback

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14) What happened to Auto Text Cleanup?

Auto Text Cleanup was not included in Outlook.

You can replace Auto Text Cleanup with TextSoap. Not only does TextSoap work in Outlook, but all your applications. Also available at the Mac App Store.

  • Clean plain or rich text of unwanted formatting issues.
  • Create custom cleaners to match your specific text transformation needs.
  • Use batch file cleaning easily process a whole collection of files.

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15) Can anyone explain why in Outlook Mac 2011 the fonts are all rendering smaller then the same font and size in Entourage

Entourage used points for rendering fonts but the new, WebKit based editor in Outlook uses pixels. The difference is that pixels will typically render much smaller on your device that the same point (search “points vs pixels” for a deeper explanation).

I use size 14 which is equivalent to 2008′s 12. Just up your font size. As long as your receiver is in a relatively modern e-mail client (anything in the last 10 years), they won’t see anything odd.

Note: Try the new “c” fonts they display better in a cross platform situation.  More info: The Next Big Thing in Online Type | Poynter.

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16) What happened to linking in Outlook? I can’t link an event to a note or contact?

Linking was not included in Outlook. Send feedback to let Microsoft know you want to see this feature added.

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