Subscribe to online calendars and access them in Outlook for Mac

Online calendars are a popular way to share schedules with many people across different platforms and applications. However, Outlook for Mac doesn’t support directly subscribing to online calendars because it doesn’t support iCalendar, the protocol needed for subscribing to these calendars.

Exchange and Office 365 do support calendar subscriptions to some online services using a webcal:// URI (similar to http://or ftp://) to access online iCalendar files. And they can act as a proxy to connect . . .

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Confused over what syncs in Outlook 2011?

Mail sync is determined by the type of account (POP, IMAP, Exchange) you have. Sync for contacts and calendars is not an option for POP or IMAP accounts.

Apple has deprecated Sync Services in Mountain Lion and it no longer works reliably.

[Added Nov 17, 2013- Sync Services is no longer supported on Mavericks. Syncing with an iPhone via iTunes is not supported in Mavericks.]

You can no longer sync with an iPhone or iPad . . .

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Use AppleScript to instantly view a date in Outlook for Mac’s Calendar

In an earlier blog post I provided an undocumented tip for quickly scrolling to a date in Outlook for Mac’s Calendar. Now, using the following AppleScript a user can navigate instantly to a specific date.

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Undocumented tip: Quickly scroll to a specific date in Outlook for Mac

I’ve used Outlook for Mac since it was released in Fall 2010 and love learning new tricks for how to use it. A reader in the Microsoft Answers forums posted this undocumented Outlook tip for quickly scrolling to a specific date in the distant past or far future.

Outlook for Mac has no go-to-date feature in its calendar that lets you specify and go to a date such as “March 16, 1950”. Your only option . . .

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Sync Outlook for Mac calendars and contacts to iPhone

Note: After answering a question for a friend of a friend I realized that we’ve been remiss in writing a good tutorial for syncing Outlook for Mac to iPhone. Nothing beats a step-by-step with pictures. I hope folks find this useful!

Getting calendars and contacts from Outlook for Mac to your iPhone doesn’t require Exchange, iCloud/MobileMe or any third party service. Everything is built into Mac OS X and Outlook.

The conduit between Outlook and . . .

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Add week numbers to Outlook for Mac’s calendar

Update: Beginning with the Office for Mac 14.2.0 Update (SP2) Microsoft added week numbers to Outlook for Mac. Enable them first under Outlook menu –> Preferences… –> Calendar. They appear in either Week or Work week view next to the date range above the calendar.

Three years ago I posted a script to add week numbers to Entourage. I’ve updated that script for Outlook for Mac and made some improvements based on the comments I . . .

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From the Outlook forum: ‘Invite additional person to a meeting’

JosieB asks:

I want to find out how to send an meeting request to an additional person without resending the invitation to everyone.

My reply to this question and similar has always been:

When you re-open a meeting and add a new recipient you first need to click the “Send” button. You’ll be given the option to send to all attendees or only to new attendees.

Later in the same thread, however, a different . . .

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New MobileMe Calendar uses CalDAV

If you are a MoblieMe member, Apple requires you to upgrade to the new CalDAV-based MobileMe Calendar by May 5, 2011. Currently neither Entourage nor Outlook for Mac 2011 supports CalDAV. The new move also requires you to have Snow Leopard 10.6 installed and this requires an Intel computer. Apparently if you are still on Leopard, it works with limitations. See these links for additional info:

MobileMe: Frequently Asked Questions about the new MobileMe Calendar . . .

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Sync FAQs for Outlook 2011

[Jun 12, 2015 Since this article was written, Sync Services have been depreciated. The following info would only be useful if you are running an older version of OS X. Outlook will only sync via Exchange. There is no sync for local contacts and calendars. Office 2016 Preview does not offer sync to CalDAV and CardDAV needed to sync to Apple’s iCloud or Google Contacts and Calendars.]

Sync Services continues to be a hot topic . . .

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Microsoft explains decision to delay calendar sync in Outlook for Mac

If you don’t have an Exchange account, you’ll find there is no calendar sync available for syncing your calendar events to iCal or iPhone. This feature is coming in an update. Before you ask, no date has been announced. Your choices are to 1) wait before upgrading, 2) upgrade and use Entourage for email, 3) use iCal for your default calendar until the update or 4) move to Apple Mail.

Andy Ruff, Lead Program Manager . . .

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