Create a new Profile (Identity) in Outlook v15

Outlook v15 uses the term Profiles not Identities.

In Outlook 2011, you could hold down the Option key when launching Outlook to open the Database Utility to create a new Identity. In Outlook v15 (Office for Mac 2016 Preview) see the following steps to create a new Profile (Identity).

Create a new Profile.

  • To create a new profile, in Finder, browse to the Application folder.
  • Press CTRL and then click Microsoft Outlook to see the contextual menu, and then click Show Package Contents.
  • In the Contents > SharedSupport folder, double-click Outlook Profile Manager (previously called Database Utility).
  • In the Outlook Profile Manager window, click the Add (+) button and give the profile a name.
  • Next, click the Options button and click Set as Default.
  • Open Outlook

TIP: You might want to select Keep in Dock to make it easy to get back to the Profile Manager.

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Daylight Saving Time reminder for US

The US makes the switch to Daylight Saving Time Sunday, March 8, 2015. If you use Entourage or Outlook for Mac, you’ll need to quit  and relaunch before it recognizes the time change.

Check when your location makes the change: http://www.timeanddate.com/time/dst/2015.html

Posting Outlook for Mac Exchange Setup script survey results

Microsoft released Outlook 15 for Mac 3-1/2 months ago to its Office 365 Exchange Online customers. Prior to that I had some foresight this new version would break a script I wrote originally for Microsoft Entourage and later Outlook for Mac. The script enabled administrators to help their users configure Exchange settings in environments where Autodiscover didn’t work.

In early September 2014, I posted a survey and solicited responses from Mac admins who used this Exchange setup script in their environments. My goal was to learn how many organizations and users may be impacted and then communicate that to my contacts at Microsoft who developed Office for Mac.

Below I describe the issue, present the survey results and include some information about what happens next. more

Microsoft releases Office for Mac 2011 14.4.8 Update

Microsoft has released the Microsoft Office for Mac 2011 14.4.8 Update. (113.6 MB) Installation requires first installing the cumulative 14.1.0 (SP1) update if running an earlier version of Office for Mac 2011.  According to the new update’s description it includes functional improvements for Outlook and PowerPoint. It does not address any security issues.

Fixes include:

  • Outlook  Addresses an issue with repeated prompts for Office 365 Exchange Online accounts.
  • Outlook  Addresses an issue with RTF messages imported from .pst files (Outlook for Windows personal folders files) that don’t display correctly.
  • PowerPoint  Addresses an issue with using the keyboard to manipulate text boxes while using multiple input methods.

Users should quit all Office applications and web browsers prior to updating. This update is also available via the Microsoft AutoUpdate application. Select Check for Updates from the Help menu. It is also available for immediate download.

Add profile picture to Lync for Mac for Office 365

Lync contact photoMy organization is making the move to Office 365 and with it we have access to Lync Online services. Most of us are Mac users but the Lync for Mac client is a little lacking in some areas.

One of the features it lacks is the ability to allow users to add profile photos for themselves. They can’t even choose from pre-selected canned images. Instead, they’re relegated to gray, faceless placeholders. Even worse, all their contacts appear as the same faceless image. Continue reading Add profile picture to Lync for Mac for Office 365

Use retention policies to automatically archive messages

Outlook for Mac has never had an automatic archiving feature. And it still doesn’t. However, Outlook 15 supports accessing Online Archive messages stored on Exchange 2010 or higher and Office 365 servers. These servers use a feature called retention policies, which automatically archive messages based on schedules set by the administrator.

The advantage retention policies offer is they run on the server and don’t require Outlook to move messages. An administrator can create multiple retention tags within a policy allowing the end-user to choose which he’d like to apply to individual folders. For example, an end-user can apply an “Archive After 10 Days” tag to a high traffic mail folder. Continue reading Use retention policies to automatically archive messages

Subscribe to online calendars and access them in Outlook for Mac

Online calendars are a popular way to share schedules with many people across different platforms and applications. However, Outlook for Mac doesn’t support directly subscribing to online calendars because it doesn’t support iCalendar, the protocol needed for subscribing to these calendars.

Exchange and Office 365 do support calendar subscriptions to some online services using a webcal:// URI (similar to http://or ftp://) to access online iCalendar files. And they can act as a proxy to connect to shared calendars, feeding those into Outlook for Mac. Continue reading Subscribe to online calendars and access them in Outlook for Mac

Microsoft releases Office for Mac 2011 14.4.7 Update

Microsoft has released the Microsoft Office for Mac 2011 14.4.7 Update. (113.6 MB) Installation requires first installing the cumulative 14.1.0 (SP1) update if running an earlier version of Office for Mac 2011.  According to the new update’s description it addresses a security issue and improves SharePoint services.

Although Office for Mac’s code was updated to address a critical vulnerability, according to Microsoft Security Bulletin MS14-081 – Critical the security issue is “not applicable” to Office for Mac.

Fixes include:

  • Excel  Addresses an issue where links in an Excel file stored on SharePoint pointing to other workbooks with an open square bracket ([) in their names would break.

Users should quit all Office applications and web browsers prior to updating. This update is also available via the Microsoft AutoUpdate application. Select Check for Updates from the Help menu. It is also available for immediate download.

Microsoft releases Office for Mac 2011 14.4.6 Update

Microsoft has released the Microsoft Office for Mac 2011 14.4.6 Update. (113.6 MB) Installation requires first installing the cumulative 14.1.0 (SP1) update if running an earlier version of Office for Mac 2011.  According to the new update’s description it addresses an Office licensing issue and a fix for Outlook.

Fixes include:

  • Office  Addresses an issue where a full retail license may revert to a trial license.
  • Outlook – Addresses an issue where Outlook delays connecting to the network after waking a MacBook from sleep mode.

Users should quit all Office applications and web browsers prior to updating. This update is also available via the Microsoft AutoUpdate application. Select Check for Updates from the Help menu. It is also available for immediate download.

Microsoft revamps features for Outlook for Mac 15

Outlook 15Microsoft released Outlook for Mac 15, departing from its history of bundling the application with its Office for Mac suite. Also new was that the release was targeted exclusively at Office 365 customers and not made available as a standalone product. It required activation via online subscription and offered no method for entering a serial number for perpetual use of the product.

The application was referenced in Office Blogs simply as “Outlook for Mac”. It was not referenced as Outlook 2015, avoiding any hint about the name of the next version of Office for Mac—presumably “Office for Mac 2015″. The only versioning Microsoft has provided is “15.3” as shown in Outlook’s About Outlook menu.

While the application includes some major under the hood changes, the interface is practically the same as its Outlook 2011 predecessor. It boasts little new functionality. New functionality that was added was almost exclusively for Office 365 customers. Some long-standing features were actually removed too.

Continue reading Microsoft revamps features for Outlook for Mac 15