I am moving to Outlook 2011 from Entourage 2008. A bunch of my calendar items have reminders that are more than 2 weeks in advance, because in Entourage I could specify however many days I wanted. But in Outlook, there is only a dropdown menu and it only goes to 2 weeks. Is there any way to specify more than 2 weeks, and if not, does it still properly understand how (when) to remind for items that do have a longer time period set already?
Outlook for Mac does only allow folks to choose from pre-defined reminder times with the earliest reminder being two weeks before the event. AppleScript, however, can set this reminder to practically anything. The following basic script snippet shows how:
tell application "Microsoft Outlook"
set theEvent to the selection
set reminder time of theEvent to 43200 -- minutes
The number on the third line is the number of minutes in advance for the reminder. In this case
43200 is 30 days. Paste the snippet into the AppleScript Editor found in
/Applications/Utilities and save it as a script into your home folder (where ” ~ ” denotes your home folder):
~/Documents/Microsoft User Data/Outlook Script Menu Items
To use it you will need to select your event in the calendar and then run the script from the AppleScript menu next to the Help menu. The long number in the third line is in minutes. Adjust the minutes to however long in advance you want notification.
I’ve written a more advanced version of this script that prompts for a new reminder time and includes some more helpful windows. Download and install the script following the instructions in the included Read Me file. With a calendar event selected in the calendar or while the calendar event’s window is open, select Set Custom Reminder from the AppleScript menu.
Enter a custom reminder time.
The new reminder time is immediately inserted into the calendar event.
Download the script.