Advanced Find and Replace shortcut for Word 2011

If you miss the dialog box and the quick switch to search and replace in Word 2011 fortunately, it is still there as Advanced Search.

Here is how to recreate the old default Key Shortcut Command-F:

  • Select  View>Toolbars>Customize Toolbars and Menus.
  • Click the Keyboard button near the bottom of the window.
  • Select Edit from the Categories column and EditFindDialog from the Command column.
  • Assign a new keyboard shortcut to this command.
  • Be sure that any changes are saved to your usual template file (usually normal.dotm) file so that it can be used in subsequent documents.
  • Restart Word for the change to take effect.

Select  View>Toolbars>Customize Toolbars and Menus


Click the Keyboard button near the bottom of the window.


Select Edit from the Categories column and EditFindDialog from the Command column.
Assign a new keyboard shortcut to this command.
Be sure that any changes are saved to your usual template file (usually normal.dotm) file so that it can be used in subsequent documents


Restart Word for the change to take effect.
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13 comments to Advanced Find and Replace shortcut for Word 2011

  • Conny

    Hi!

    Thanks for this quick and easy tip! I’ve could have come up with this idea myself, as I entered several shortcuts to make work with word easier. What a relief to have the much more convenient dialog box!
    thanks, conny

  • Chris Molanphy

    Thanks for these excellent instructions.

    One question: I don’t suppose you’ve figured out not only how to make the Advanced box pop up, but how to send it directly to the Replace tab? I’m a find-and-replace ninja, and I want to get to that dialogue (not just the Find tab) straight away.

    Any help you can provide is appreciated. Thanks again.

  • Robert

    Excellent instructions, great screenshots, I’ve just subscribed to your blog. Thanks for taking the time to document this. What frustrates me about the “new” find & replace was that if you cmd-V (paste) into either the search or replace fields, the text is placed INTO THE DOCUMENT. If that’s not a bug, I would like someone at Micro$oft to explain that use case to me.

    • I’m not having any issues pasting into the field. I suggest creating a new User and see if you can reproduce there. You could have a conflict in your User’s folder. Testing in a clean environment would eliminate your User’s folder. If this fails, ask on the Word Forum

      CREATE A NEW USER

      Go to System Preferences –> Create a New User in Accounts. Switch to the New User by logging out/in or use Fast User Switching.

      More Info: Mac OS X 10.5 Help: Creating a new user account

    • Petra

      I get the exact same problem, but it is not constant, just intermittent and extremely irritating. No one else in my office seems to have come across this yet.

  • Robert

    Interesting, thanks for your idea. Created a new user, and it didn’t happen. Went back to the original user, couldn’t recreate my problem with the same doc, or a new doc. Odd.

  • Mingus

    I can’t paste into the new find/replace either, even after your tips. I reset the cmd+F for the advanced/old find/replace but as I work as an editor that extra mouse click to get to ‘replace’ hundreds of times a day really annoys me. Is there truly no way to make a direct replace shortcut like in previous versions of Word? Why was this even changed? It was perfect…

    By the way, you have a bug in this forum as well…if you type a message, then click on the security field below and then click in the comment field again to make a change, the whole text just disappears.

    • Testing in a new User will quickly tell you if the problem is system wide or if it’s your User’s folder that contains the problem.

      Go to System Preferences –> Create a New User in Accounts. Switch to the New User by logging out/in or use Fast User Switching.

      Test in a new User.

      The comment software does the erase. Just don’t enter security until you complete your message. Sorry.

  • dewluca

    Thanks for the help with the keyboard shortcut to get to advanced find . . . still waiting for the way to get directly to advanced replace.

    What seems to be needed is an EditReplceDialog command that would go directly to the Replace section of the Advanced Find Dialog . . . to which I would assign Command+Shift+H. Unfortunately that command is not on the list. The EditReplace command goes to the “new” UNIMPROVED find & replace sidebar.

    Can you please answer this question (now posted by three different people) regarding getting directly to the Advanced Replace dialog?

    Thanks!

    • First, we are not Microsoft. You need to send Microsoft feedback on this to get it pushed higher on the list to be fixed. http://www.microsoft.com/mac/product-feedback

      The following is from an advanced Word user:

      “Find/replace is pretty broken in Word 2011. Once you want to perform more complex operations such as Wild Cards or Special characters, you have to test carefully to ensure that what you want is in fact happening. Find/Replace is one of the few times I will start a VM on my Mac, because in Word 2010 I *can* trust Find and replace to “work”.

  • Julie

    The old shortcut seems to be back with the latest Office update! When I hit Cmd F today the box appeared!

  • Randy

    When using ‘Find & Replace’ with wildcards and saved patterns (e.g., using ‘\1’ in the ‘replace’ field) inserts the replacement text in the wrong place if ‘track changes’ is on.

    Doing the same operation with ‘track changes’ off worked correctly.

    One work-around is to first turn off ‘track changes’, then perform the ‘find & replace’ and then turn ‘track changes’ back on, and finally perform a ‘find & replace’ to find the result of the first operation and replace with themselves. This doesn’t change the text, but does mark it as a change.