Exchange users that have limits on how much mail can be left on the server should check out this handy application. It’s easy to setup and automate your backups.
This utility automatically moves old mail from your Outlook Exchange account to a replicated structure within Outlook local folders. You select how many days of mail to keep in Exchange and OEAO does the rest. It can handle multiple accounts and be set to run automatically. OEAO works on Leopard and Snow Leopard with Microsoft Outlook 2011. Runs on Power PC and Mac Intel machines.
Select Exchange account(s)
Create and select destination folder
I found that when I created my OEAO Exchange Archive folder under folders “On My Computer” it would not show up in the options if it was a subfolder of the Inbox. Make sure it’s under “On My Computer”.
Tip: You might want to toggle off the preference to “group folders” to create your folder then toggle back.
Download free trial – Single User License $20. They offer educational and large volume discounts.