In Outlook 2011, signatures can be created via Outlook>Preferences. Click on the Signatures icon, and a new window will open.
Click on the plus (+) symbol in the lower left corner to create a new signature.
You can type your text into the signature pane on the right. Note that there is neither ribbon nor formatting toolbar here; any formatting will have to be done via the Format menu, which offers a number of possibilities, from font size and colour to alignment. You can also copy formatted text from another application into Outlook; this will be discussed in more detail in the next section.
A new menu entry (not found in Entourage, even though it has been one of the most requested features) allows you to create masked hyperlinks not only in your e-mail messages, but also in your signatures. To create a masked hyperlink, select some text, then click on Format>Hyperlink (or hit Ctrl+Cmd+K). Enter a URL, and the selected text will turn into an active hyperlink.
Just like in Entourage, you can add pictures to your signature simply by dragging them from the Finder into the signature window. This method has some disadvantages, though: the picture will appear as an inline character, meaning that you cannot add multiple lines next to the picture. Furthermore, it is not possible to add a hyperlink to a picture.
Outlook does not offer many features in terms of signature creation; however, it is remarkably flexible when it comes to pasting content into messages and signatures, which is why you can use Word to create more complex signatures and then use them in Outlook. In this example, we are going to create a signature in Word that includes a picture next to some text, and the picture itself is linked to a website. A possible use for such a signature would be a company logo that links to the company’s website, and said logo is placed next to the sender’s details, which might include his/her address and phone numbers.
To get started, open Word 2011 and create a table that has only one row and two columns. Place the cursor in the left column and insert a picture, either by dragging it from a Finder window into the cell or via the Insert>Photo>Picture from File command. In the right column, type your text and format it according to your wishes. Again, you can create hyperlinks by selecting some text and then choosing Insert>Hyperlink (or via the keyboard shortcut Cmd+K). Note that your picture can also act as a clickable hyperlink; to achieve that, simply select the picture, then choose Insert>Hyperlink.
Once you have finished formatting your signature, you should select the entire table and get rid of the borders via Format>Border or the Borders icon in the Tables ribbon. Once you have done that, select the entire table, copy it, and then paste it into a signature in Outlook. The final result should look identical to the table created in Word.