If you’ve tried the PST Import Tool for Entourage 2004, and found that it won’t import your Outlook for Windows PST files, Diane recently posted Amir Haque’s method for migrating Outlook 2003 and 2007 PST files to Entourage 2004. However, if you don’t have an Exchange Server then you can’t use Outlook 2001 at home. Or can you?
A day after Diane’s post we were contacted privately by Dow Smith from the UK. He was trying to follow the method but ran into a snag. Outlook 2001 for Mac, which is the only application that can create PST files that Entourage 2004 can import, insists on connecting to an Exchange Server during setup. Unlike Outlook for Windows, Outlook for Mac was only an Exchange client and could never be used at home for POP or IMAP E-mail. Without connecting to Exchange, Dow’s migration was failed before it could start.
About three years ago on an old defunct blog I posted a tip for “Reading Outlook .pst files on a Mac without an Exchange server”. This was mainly in response to newsgroup requests asking for help to open old PST files created in Outlook 2001. The solution was to provide an empty Outlook 2001 profile for download. The application didn’t really need to connect to Exchange. It simply was designed to connect to Exchange first and then create the profile.
I pointed Dow to the old blog, which had the instructions and the empty Exchange profile for download. A day later Dow reported back:
“I assumed that importing into Outlook for mac would write a NEW pst somewhere, but it seemed to simply continue using the Outlook for Windows PST file. I thus ended up creating a new Mail folder in Outlook for Mac, then moved all the old mail subfolders. This finally provided a PST file that ‘PST import tool was able to see, so I was finally able to import the messages into Entourage.
“Would never have managed this without your fantastic help.”
Dow, while we enjoy hearing about your success we enjoy even more your kind words. Thank you.
Empty Exchange profile for Outlook 2001
Next, if you don’t have access to an Exchange Server then download this empty Exchange profile for Outlook 2001. (Remember, Outlook 2001 runs only in Mac OS 9 or in Mac OS X under Classic mode. This method will not work with an Intel Mac.)
Place the “Exchange Profiles” folder in the Preferences folder of the System Folder. Open the Outlook Settings application found in the Outlook 2001 folder and add an existing .pst file to the Services tab of the empty profile. Close the Outlook Settings application and then launch Outlook 2001. You should immediately go into your .pst file without needing to connect to an Exchange Server first.
At this point, you will be able to continue following Amir’s method to move your PST information into Entourage 2004.
Please note: For most cases, when we receive E-mail from readers asking for personal help, we like to encourage them to instead post their questions in the Entourage newsgroup online so that everyone, present and future, can benefit from the questions and answers. Please feel free to E-mail us if you have private comments or suggestions for this blog or any of its entries.